Form N-565, Application for Replacement Naturalization/Citizenship Document

Form N-565, Application for Replacement Naturalization Citizenship Document

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What is Form N-565?

Form N-565, Application for Replacement Naturalization/Citizenship Document, is an immigration form issued by USCIS.

The purpose of Form N-565 is to apply for a replacement of a naturalization certificate, certificate of citizenship, Declaration of Intention or Repatriation Certificate

These documents serve as proof of an individual’s U.S. citizenship.

Who needs to file Form N-565?

Form N-565 can be filed by U.S. citizens who request replacements of a naturalization certificate, certificate of citizenship, Declaration of Intention or Repatriation Certificate for to the following reasons:

  • Lost, Stolen, or Damaged Certificate: If your document has been lost, stolen, destroyed or mutilated.
  • Name Change: If your name was changed due to marriage, divorce, annulment, or court order
  • Gender Name: If you legally change your gender and you have a court order, a government-issued ID or a letter from a healthcare professional confirming your new gender
  • Error on the Document: If there is a typographical or clerical error by USCIS.
  • Date of Birth Change: If you obtained a court order or a government-issued document that changes your date of birth
  • Foreign Country Recognition: If you want to receive a special certificate of naturalization for the foreign country’s recognition of your US citizenship status

How to file Form N-565 online

The process of filing Form N-565 online involves the following steps:

Step 1. Create an online USCIS account if you do not have one

Step 2. From the “My account” dropdown menu, choose “File a form online”. Choose “Form N-565”

Step 3. Carefully answer all of the questions and upload scanned copies of the documents requested.

Step 4. Review your answers, make sure to upload all the requested documents and submit the application. You will pay the filing fee online using your credit card.

Step 5. Download the Form N-565 receipt notice from “Your cases” – “Documents” – “USCIS Notices”. Hard copy notice will arrive by mail within a couple of weeks.

Step 6. Wait for USCIS processing: you can track the status of your case online. If USCIS issues a Request for Evidence (RFE), you can upload your request to RFE to your online account.

Step 7. If approved, you will have access to approval notice in your online account. The replacement document will arrive by mail. 

How to file Form N-565 by mail

The process of filing Form N-565 by mail involves the following steps:

Step 1. Download the Form N-565:

  • Obtain the latest edition of Form N-565, Application for Replacement Naturalization/Citizenship Document, from the USCIS website.
  • USCIS will reject any outdated editions of Form N-565

Step 2. Gather Supporting Documents:

  • Collect all the necessary supporting documents (see the checklist below). Unless directed otherwise, submit only photocopies of the documents

Step 3. Complete the Form:

  • Fill out the form accurately and completely. Sign and date the form in ink.
  • USCIS does not accept computer-generated or stamped signatures
  • Fill out and submit Form G-1145 to receive an electronic notification with USCIS receipt number by text message or email

Step 4. Filing fee payment:

  • Check the USCIS website for the most current filing fee
  • Acceptable forms of payment include: money order, personal check, cashier’s check or credit card payment (fill out Form G-1450)
  • If paying by check, the check must be payable to the U.S. Department of Homeland Security

Step 5. Mail the Application:

  • Once the form is completed and the supporting documents are gathered, filing fee payment is submitted, mail the entire package to the correct filing address (“Where to File” section).
  • It’s recommended to mail the application via express mail with a tracking number

Step 6. Check Application Status:

  • USCIS will mail the receipt notice 2-3 weeks after the submission date
  • You can track the status of your application online by entering the receipt number 

Step 7. Wait for Processing:

  • USCIS will process your application, and if additional information or document is needed, an RFE notice will be mailed to you. Once processed, you will receive a decision on your application by mail.

Form N-565 filing fee

The filing fee for Form N-565, Application for Replacement Naturalization/Citizenship Document is $555. 

USCIS fees are subject to change, check the latest Form N-565 filing fee on the USCIS website.

Form N-565 checklist of required documents

The following documents must be submitted with your Form N-565 application:

Evidence

Examples of acceptable documents

Completed and signed Form N-565
  • Download the most recent edition of Form N-565 on USCIS website
  • Answer all questions
  • Sign and date the form
  • Unsigned, undated or outdated editions of Form N-565 will be rejected by USCIS
Filing fee of $555
  • If you file the application online, the filing fee will be paid online using a credit card
  • If submitting application by mail, you can pay this fee with a money order, personal check, cashier’s check or pay by credit card using Form G-1450, Authorization for Credit Card Transactions
  • If you pay by check, it must be payable to the U.S. Department of Homeland Security.
U.S. passport-style photographs Only if you reside outside the U.S.:

  • Two identical color US passport-style photographs
Government-issued photo ID Front and back of a government-issued photo ID:

  • US passport
  • US driver’s license
  • US state ID
Change of marital status  If your marital status changed since the original document was issued, provide the following:

  • Marriage certificate
  • Divorce decree
  • Annulment decree
  • Death certificate
Copy of the original certificate If the original document was lost, stolen, or destroyed:

  • Copy of the document (if available);
  • Police report; and/or
  • Sworn statement explaining what happened to the original document and attempts to retrieve it
Original certificate If the document was mutilated or contains an error made by USCIS:

  • Original document
Proof of name change If you are requesting a replacement after a legal name change:

  • Original certificate
  • Certified marriage certificate
  • Certified divorce decree
  • Certified annulment decree, or
  • Certificate name change court order
Proof of date of birth change If you are requesting a replacement after your date of birth has legally changed:

  • Original certificate
  • Certified court order, or
  • Certified vital record document issued by the US government or US state government (birth certificate, a certificate recognizing foreign birth, a certificate of birth abroad, or similar documents issued by U.S. states)
Proof of gender change If you are requesting a replacement after your gender has changed:

  • Original certificate
  • Court order granting change of sex or gender
  • Government-issued ID reflecting the gender designation (amended birth certificate, a passport, driver’s license, or other official ID document issued by the US federal government, any US state government, or foreign country government)
  • Letter from a licensed health care professional certifying the gender designation
If requesting a special certificate of naturalization to obtain recognition by a foreign country
  • Copy of naturalization certificate

Form N-565 processing time

The average processing time of Form N-565 is approximately 8 months according to the USCIS website.

Processing times of Form N-565 vary depending on several factors, including the workload at the specific U.S. USCIS service center processing the application and the complexity of the case. 

To check the most current processing times for Form N-565:

  • Visit the USCIS website at https://egov.uscis.gov/processing-times
  • Choose “Form N-565” 

Keep in mind that processing times are general estimates, and individual cases may take less or more time to complete.

Additionally, USCIS may issue Requests for Evidence (RFEs) during the processing of your application, which can add to the overall processing time. 

It’s crucial to respond promptly and thoroughly if you receive an RFE to avoid delays.

If your case is outside the normal processing time, you place an Outside Normal Processing Time e-Request or request assistance from your local congressman’s office.

Related Links:

U.S. Citizenship Application Guide – N-400

Form N-600, Application for Certificate of Citizenship

N-600K, Application for Citizenship and Issuance of Certificate Under Section 322